The fourteen (14) Conservation Districts utilize a public competitive bid process for project contracts above $2,500.00. These projects include, but are not limited to, Flood Recovery/Stream Blockage Removal; 319 Non-point Source projects; and Operation, Maintenance, and Repair on flood control structures. These projects are site specific. In order to complete these projects, the Districts will hold Job Showings.

All bidders/contractors are welcome and encouraged to attend District Job Showings.

Small and minority businesses, women's business enterprises, and labor surplus area firms are highly encouraged to participate in every Job Showing.

Job Showing Attendance Is Mandatory
Project Specifications, Drawings, and Bid Packets are received at the job showing only


To be eligible to bid on project contracts, bidders/contractors must be present at the job showing and must arrive prior to the listed Job Showing Start Time to receive the Bid Packet documents.

Contractors arriving after the Job Showing Start Time will not be permitted to participate.


THE CONTRACTOR MUST SUBMIT THE FOLLOWING DOCUMENTS IN THEIR BID PACKET:

1. Bid Schedule Sheet   Provided at Job Showing
2. Company/Business Data Sheet*   Provided at Job Showing
3. No Debt Affidavit   Provided at Job Showing
4. Business License   Required on all contracts
5. Certificate of liability Insurance   Required on all contracts
6. *Contractor's License   Required on all contracts except grass mowing contracts
7. *Identify slope mowing equipment and provide manufacturer's specifications for horizontal slope mowing capability   Only required for grass mowing contracts
8. *Bid Guarantee   Required on Construction Projects
9. *Drug Free Workplace Confirmation Affidavit   Required on Construction Projects over state threshold

* Now Requires you to provide your Federal ID Number and your Unemployment Account Number.

Bids will be rejected if the required licenses, certificates or documents are omitted.

Any omissions of paperwork or data on the paperwork will cause the bid to be rejected.

Criteria for Contractor's License, Business License, and Certificate of Liability Insurance are as follows:

1. West Virginia Contractors License - Current copy of your West Virginia Contractor’s License
  • Classification(s) will come from the approved West Virginia Division of Labor Contractor Licensing list.
  • The required classification(s) will be listed in the Job Show Posting for each project.

2. West Virginia Business License - All bidders/contractors will be licensed to do business in West Virginia.

3. Certificate of Liability Insurance - Bidders/Contractors willsubmit proof of standard Liability Insurance.

4. West Virginia State Tax Department Statement of Good Standing - The bidder/contractor will request for Letter of Good Standing from the West Virginia State Tax Department. This is accomplished by completing a GSR-01 form located at either the MyTaxes website or the West Virginia State Tax Department website.

If you have a MyTaxes account, you may complete this form from your My Taxes account. The form is found under the "I Want To" section. This option allows the response to the Good Standing Request https://mytaxes.wvtax.gov/?link=gsr to be viewed and printed next business day following the completion of the account review.

If you are not currently registered for MyTaxes, you may register now by visiting our MyTaxes website https://mytaxes.wvtax.gov/ , and then selecting the "Don't have a logon? Register here" link. Please note: A GSR-01 request via a MyTaxes account offers the quickest turnaround time.

A second option is to complete the GSR-01from our website https://tax.wv.gov/Documents/TaxForms/gsr01.pdf . Please note that the response will be sent via US Mail to the address on file.
Once the letter of good standing is received, the bidder/contractor will place a copy in their bid packet


Bid Evaluation:

During the bid evaluation the contract specialist will ensure all proper documentation listed above is received and accurate.

The evaluation process will also verify the contractor is in good standing with:

1. State Debarred Vendor list

2. Federal debarment or Suspension list

3. Default on Unemployment Taxes

4. Employer Violations List for Unemployment Taxes

5. Default on Workers' Compensation

6. Employer Violators List for Workers' Compensation

 

Federal Funding:

If Federal Funding is involved/attached to the contracted project, additional Federal Procurement Rules and Regulations will apply.



Job Show Posting - Updates, Postponements and Cancellations:

Contractors are encouraged to routinely check for updates to locations and times (including postponement and cancellation) up to 24 hours prior to the Job Showing Date.

Information from sources other than this web page regarding Conservation District job postings may not be accurate. The WVCA and Conservation Districts assume no liability for contractors who rely on information about these job postings from another source.

Questions may be directed to contracting@wvca.us.

Listed upcoming projects:

 

Status   UPDATE 2
Contract Number:   2019-08-29 CS 319 EPCD Sleepy Ck Stream Restr
Project:   Sleepy Creek Stream Restoration
District:   Eastern Panhandle
Project Location (county/counties):   Morgan
Job Showing Date:   08-29-2019
Sign In Time:   10:00 AM
Job Showing Time:   10:15 AM
Job Showing Location:   Food Lion parking lot, Morgan County Square, Berkeley Springs, WV
POC (304) 558-2204:   Edward Cox
Classifications:  

B - General Building

C - General Engineering

002- Excavation

Notes:  

LOCATION TO MEET FOR JOB SHOWING

Food Lion parking lot, Morgan County Square, Berkeley Springs, WV.

Grid Coordinates (39.606236, -78.239836).

 

OBJECTIVE

To complete Natural Stream Restoration to a section of Sleepy Creek (39.569677, -78.224955).

 

WORK REQUIREMENT

The work will consist of supplying all equipment, labor, and materials required for the stream restoration of an identified section of Sleepy Creek in Morgan County, West Virginia.  This project will require Site preparation (tree and woody debris removal); the removal all necessary stream diversion structures (when Appropriate) at each work area prior to construction for the installation of one (1) W-weir structure; four (4) J-hook Boulder Structures;  250 feet of boulder revetment with associated soil lifts; and 150 feet of riprap revetment with associated soil lifts.  This project will require erosion and sediment control practices for site access/staging.  Bidder/Contractor will perform post construction site reclamation on all disturbed areas of the construction site.

The time frame for work is 60 calendar days.

This is a Fixed Price contract with Bid Schedule Sheet.

 

BONDING REQUIREMENTS

BID GUARANTEE

Prospective bidders/contractors shall submit a Bid Guarantee in the proper form and in the amount of five percent (5%) of the bid price.  Bond will be payable to the Eastern Panhandle Conservation District.

PERFORMANCE BOND

The Awarded Contractor for this project shall submit a Performance Bond in the proper form and in the Full Amount (100%) of the Contractor Bid at the time of acceptance.

 

 

Must attend job showing to participate in the bid process. Sign-in will be from 10:00 AM to 10:15 AM. NO Contractor will be allowed to Sign-in after 10:15 AM unless they were present at job show location prior to 10:15 AM and waiting in line to sign-in.